The British In Vitro Diagnostic Association (‘BIVDA’) is
committed to protecting and respecting your privacy.
This policy sets out the basis on which any personal data we
collect from you, or that you provide to us, will be processed by us. Please
read the following carefully to understand our views and practices regarding
your personal data and how we will treat it.
We may from time to time use personal data otherwise than in
accordance with this policy. Where this is the case you will be informed before
For the purpose of the Data Protection Act 2018 and General
Data Protection Regulation, the data controller is BIVDA , Fifth Floor, 299
Oxford Street, London W1C 2DZ.
Our nominated representative for the purpose of the GDPR is
our External Affairs Manager.
Information we may collect from you
We may collect and process the following data about you:
that you provide by filling in forms on our site www.bivda.org.uk (‘our
site’). This includes information provided at the time of registering to
use our site, subscribing to our service, posting material or requesting
further services. We may also ask you for information when you report a
problem with our site
you contact us, we may keep a record of that correspondence
may also ask you to complete surveys that we use for research purposes,
although you do not have to respond to them
of your visits to our site including, but not limited to, traffic data,
location data, weblogs and other communication data, whether this is
required for billing purposes or otherwise and the resources that you
We may collect information about your computer, including where available your
IP address, operating system and browser type, for system administration and to
report aggregate information to our advertisers. This is statistical data about
our users' browsing actions and patterns, and does not identify any individual.
This helps us to provide you with a good experience when you browse our website
and also allows us to improve our site. For detailed information on the cookies
Where we store your personal data
The data that we collect from you may be transferred to, and stored at, a
destination outside the European Economic Area (‘EEA’). It may also be
processed by staff operating outside the EEA who work for us or for one of our
suppliers. Such staff maybe engaged in the provision of support services. By
submitting your personal data, you agree to this transfer, storing or
processing. We will take all steps reasonably necessary to ensure that your
All information you provide to us is stored on our secure
servers. Where we have given you (or where you
have chosen) a password which enables you to access certain parts of our site,
you are responsible for keeping this password confidential. We ask you not to
share a password with anyone.
Unfortunately, the transmission of information via the
internet is not completely secure. Although we will do our best to protect your
personal data, we cannot guarantee the security of your data transmitted to our
site; any transmission is at your own risk. Once we have received your
information, we will use strict procedures and security features to try to
prevent unauthorised access.
Uses made of the information
We may use information held about you in the following ways:
ensure that content from our site is presented in the most effective
manner for you and for your computer
provide you with membership services and enhanced member benefits (for
example to provide you with copies of and electronic access to our magazine
and other relevant publications)
provide you with information, details of working parties, services that
you request from us or which we feel may interest you, where you have
consented to be contacted for such purposes
carry out our obligations arising from any contracts entered into between
you and us
allow you to participate in interactive features of our service, when you
choose to do so
notify you about changes to our service.
We may also use your data, or permit selected third parties
to use your data, to provide you with information about goods and services
which may be of interest to you and we or they may contact you about these by
post, email or telephone.
We may provide anonymised and/or aggregated data (including,
but not limited to, diversity data) to third parties.
We will not sell your data to any third parties.
Disclosure of your information
We may disclose your personal information to third parties:
we are under a duty to disclose or share your personal data in order to
comply with any legal obligation;
conditions of supply and other agreements;
protect the rights, property, or safety of BIVDA or others;
allow you to receive any membership services or member benefit which is
provided by a third party (for example, access to the member benefit
provide any services that you ask us to carry out either through the
website or otherwise (including, for example, for members updates)
Disclosure may include exchanging information with other
companies and organisations for the purposes of fraud protection and credit
You have the right to ask us not to process your personal data for marketing
purposes. We will usually inform you (before collecting your data) if we intend
to use your data for such purposes or if we intend to disclose your information
to any third party for such purposes. You can exercise your right to prevent
such processing by checking certain boxes on the forms we use to collect your
data. You can also exercise the right at any time by contacting us at email@example.com
Our site may, from time to time, contain links to and from
websites operated by third parties. If you follow a link to any of these
websites, please note that these websites have their own privacy policies and
that we do not accept any responsibility or liability for these policies. Please
check these policies before you submit any personal data to these websites.
Access to information
Act gives you the right to access information held about
you. Your right of access can be exercised in accordance with the Act.
this page and, where appropriate, notified to you by email.
should be addressed to firstname.lastname@example.org.